Academy Policies

Utah STEM & Arts Academy: Policy & Liability Agreement
I.    Introduction:
This document serves as a formal agreement and acknowledgment of the policies and potential risks associated with participation in classes offered by Utah STEM and Arts Academy LLC.
II.    Assumption of Risks:
I willingly and voluntarily assume all risks associated with my child's participation in these classes. I acknowledge that neither Utah STEM and Arts Academy LLC., nor its staff can ensure complete safety.
A.    Acknowledgment of Risks: (Robotics | Coding | 3D Printing Classes)
I, the undersigned, am fully aware that the robotics classes, while educational and beneficial, have inherent risks due to the nature of the equipment, materials, and activities involved. These risks may include, but are not limited to, minor injuries such as cuts or bruises, burns, electrical shocks, or more severe injuries.
III.    Release and Indemnity:
I hereby release, indemnify, and hold harmless Utah STEM and Arts Academy LLC, its employees, agents, and representatives from any and all claims, demands, losses, or damages, including legal fees, related to any injury, disability, or death caused by or arising from my child's participation in classes, unless caused by the gross negligence or intentional misconduct of the school's staff.
IV.    Online/Distance Learning, Early Release, and Academy Closure Policy
a.    The Director of the Academy will determine if an online/distance learning day, an early release, or an academy closure in the event of hazardous conditions that threaten the safety or health of students or staff members.  
b.    Communication:  Parents/guardians will receive official and timely communication through the academy website. 
V.    Membership & Payment
a.    Payments are processed automatically every month on a consistent day.  Fees are invoiced monthly, starting from the date of your inaugural class. Failure to adhere to payment guidelines may result in a temporary suspension of class attendance.
b.     Tuition and fees are non-refundable unless otherwise agreed upon by the director of the Academy and members. 
c.     On average, each semester ensures 4 lessons per month.
d.     We will not have classes during Fall/Spring Break and holidays.  We will follow the Alpine School District Fall/Spring Break and holiday schedule.
VI.     Illness and Emergency Policy: 
Purpose:  The health and safety of our students, staff, and community are of utmost importance. This policy addresses procedures concerning illnesses and emergencies to ensure a smooth educational process while prioritizing everyone's well-being.
a.     Student Illness Policy:
1.    If a student is unwell or displays symptoms of illness, they should not attend school. This is vital to prevent the spread of contagious diseases.
2.    Parents/guardians of minors or the students themselves, if adults, should inform the school of their absence due to illness.
3.    Makeup Classes: We recognize that sometimes unexpected events occur, and your child may need to miss a class due to illness.
a.     If you're able to let us know at least 24 hours in advance, we will gladly schedule a makeup session for your child. 
b.    If advance notice is not possible, we will do our utmost to find a suitable time for a makeup class. This will depend on our instructors' current commitments; therefore, a makeup class is not guaranteed.  
c.    We kindly ask that you schedule any makeup classes within two weeks following the missed session. 
d.    It's important to note that these makeup classes may be shared with other students who are also catching up.
e.    For those instances where attending in person is not possible, rest assured that we offer distance learning alternatives to ensure your child doesn't miss out on their education.
b.    Teacher Illness Policy:
1.    In the event a teacher falls sick and cannot conduct an in-person class, the school will arrange for distance learning opportunities or substitute teachers. This ensures the continuity of education and minimizes disruptions.
2.    All students affected will be notified as soon as possible regarding the change to a distance learning format, along with necessary instructions and resources.
c.    It is the students' responsibility to ensure they have the required technology and tools to access distance learning resources. Assistance or guidance will be provided upon request. (All robotics students in Book A or B will be rescheduled in person.)
VII.      Emergency Situations:
a.     In case of emergencies such as natural disasters, power outages, or other unforeseen events that might disrupt regular classes, the school will either transition to a distance learning format or postpone the session to a later date, depending on the situation's nature and severity.
b.    The school will communicate any changes or updates through official channels, including email, text messages, or phone calls. Ensure your contact information is always up-to-date with our records.

VIII.    General Guidelines:
a.    Hand hygiene and respiratory etiquette are crucial. Always wash hands frequently, use sanitizers, and cover your mouth and nose when coughing or sneezing.
b.    If you or someone you live with is diagnosed with a contagious disease, please inform the school immediately. This allows us to take necessary precautions and inform others if needed.
c.    In any situation, the safety and well-being of our students and staff are paramount. We appreciate your understanding and cooperation in adhering to these policies.

IX.     Consent:
By enrolling at Utah STEM & Arts Academy, you acknowledge and agree to abide by this Illness and Emergency Policy. Your cooperation ensures a safe and productive learning environment for everyone.

X.    Policy on Cancellations and Timeliness:
a.    Cancellation:
i.    A notice of at least 24 hours is required to reschedule a class.  
ii.    When makeup classes meet the required criteria, they should be scheduled within two weeks from the original scheduled class. 
iii.    Lessons missed because of insufficient cancellation notice will not meet the criteria for rescheduling.  
b.    Timeliness:
i.    Academy Students: Please ensure you arrive on time for your lessons.
ii.    If you're more than 20 minutes late, the lesson will be considered as missed and no makeup session will be provided.

XI.     Personal Property:
a.    Utah STEM and Arts Academy LLC., is not responsible for lost, stolen, or damaged personal belongings. Students are advised to label all personal items and not to bring valuables to school.

XII.    School Communication Consent Policy
a.    Purpose:
The purpose of this policy is to facilitate seamless communication between the school and its stakeholders, ensuring that timely and essential information is shared with the relevant parties.
b.    Consent to Email Communication:
By accepting this policy, the recipient acknowledges and grants the school the express permission to send email communications to the provided email address. The communications may include, but are not limited to, announcements, updates, academic information, and other school-related matters.
c.    Data Protection:
Personal information of students and parents is stored securely and used solely for school purposes. Utah STEM and Arts Academy LLC. follows strict data protection guidelines and will not share information with third parties without consent.
d.    Data Privacy:
The school is committed to safeguarding personal data and will ensure that all email communications are compliant with applicable data protection laws. Email addresses will be used exclusively for school-related communications and will not be shared with third parties without explicit consent, except where required by law.
e.    Opt-Out Provision:
Recipients have the right to opt-out of receiving email communications from the school at any time. We will adjust your communication preferences at your written request via email or text.  

f.    Review and Amendments:
i.    This policy may be reviewed and amended periodically to ensure its relevance and efficacy. The school will notify its stakeholders of any significant changes to this policy.
g.    By acknowledging and accepting this School Communication Consent Policy, you grant the school the right to email you as per the conditions outlined above.

XIII.    Subscription Cancellation Policy
a.    Purpose:  The purpose of this policy is to clearly define the terms and conditions associated with the cancellation of subscriptions to our classes.
Cancellation Process:
We want to ensure that managing your subscription is as smooth as possible. You have the flexibility to cancel your subscription whenever you need to. If you decide that it's time to end your subscription, please let us know through the designated methods provided by our platform or service which include: messaging through our messaging system or via email. 
b.    Access to Classes Post-Cancellation:
Upon cancellation of the subscription, subscribers will retain access to the classes for which they have already paid. This access will continue until the end date of their current subscription period. No further charges will be incurred once the subscription is canceled, but access to subsequent classes beyond the subscription end date will be revoked.
c.    Refunds:
Refunds will not be provided for any unused portion of the subscription. Subscribers are encouraged to make the most of their access until the subscription end date.
d.    Changes to Policy:
We reserve the right to modify or update this cancellation policy at any time. Subscribers will be notified of any significant changes.

e.    Contact:
If subscribers have any questions regarding this policy or the cancellation process, they are encouraged to contact our support team for clarification.
f.    By subscribing to our classes, you acknowledge and agree to the terms outlined in this Subscription Cancellation Policy. 

Understanding and Agreement:
I have read this Policy & Liability Agreement in its entirety and fully understand its contents. I am aware that this is a release of liability and a binding contract between myself and Utah STEM and Arts Academy LLC.  By enrolling, you affirm understanding and acceptance of this agreement. In emergencies, the Academy may seek medical assistance at the participant's expense.